[Susan]

Laura, Say more about the struggle to identify the programmatic costs. Is it a systems issue (ie no way to note on a timecard which hours are program vs admin), or?

[Wade_Rogers_Forum_Moderator]

Hi Laura

Thanks for visiting the forum! Propel Nonprofits has a great document and tool that can help you get started. It can be found on our website here: https://nonprofitfinancials.org/resources/true-program-costs-program-budget-and-allocation-template-and-resource-2/

nonprofitfinancials.org

True Program Costs: Program Budget and Allocation Template and Resource - Nonprofit Financial Commons

This guide and accompanying spreadsheet template break the process of understanding true program costs down into several stages.

[Bill]

Laura

Also can you tell us what accounting system and what payroll system you are using?

[Deleted User]

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[Callum]

Separating programme and administrative costs can become surprisingly complicated. The starting point is usually knowing how staff actually divide their time between activities. Without that information, allocations can become rather subjective. A consistent method is probably more valuable than trying to create a perfect system. Once everyone understands the approach, keeping the records becomes much easier.