[Nonprofit_Bookkeeper]

DocTract is highly rated by Capterra as a source for policy and procedure writing software. I haven’t used them myself, but you could take a look there. If you’re talking about something like a nonprofit shop, you could talk to some of your retail neighbors and ask them to share their internal policies with you, as a place to start. If it is a shop, I would start with a requirement that two staff/volunteers (unrelated, not of the same household) be present at all times and then head right into a cash-handling policy first. From there you can develop inventory processing policies: receiving/unpacking inventory, periodic counts, pricing, etc. You will also want to have policies regarding staff/volunteer purchases: does the inventory have to be available for sale for a certain period before it can be purchased by staff/volunteers, staff/volunteers cannot ring up their own sales, etc. It’s easiest to think of a day-in-the-life of your venture and the individual types of policies — and procedures — that will be necessary, than to tackle it all as one big policy.

[Nonprofit_Bookkeeper]

Hi Kelle. I think you are not getting replies because of the word “legally” in your question. So, I will say that I am NOT a lawyer and cannot provide legal advice, but generally, every board member is reponsible for the integrity of your books. That is part of the “duty of care” and the “duty of obedience” that all nonprofit boards should adhere to. Different states have varying statutes regarding legal responsibility, but no nonprofit board should want to be caught in a quibble about whether they should LEGALLY have known whether their books were accurate and compliant. At a minimum, the officers should be on top of this and report to the board, and the board should receive reports, REVIEW THEM, and ask questions so they understand them. I hope that helps a bit.