[Casey]

I think staying connected and informed is especially important when funding policies are changing. Nonprofits sharing their experiences with organisations like NCN can help ensure policy discussions reflect real challenges on the ground. It also gives organisations a useful way to prepare for further developments.

[Casey]

I too am curious how others handle post-award reporting across finance, grants, and programme teams. A short survey could be useful for gathering practical experiences. It would also be interesting to hear what tools or processes organisations currently use.

[Casey]

I’d probably use the actual manufacturing cost rather than the retail price. The retail price represents what the books might sell for, while the manufacturing cost reflects what the organisation actually spent. I’d still confirm the treatment with your accountant.

[Casey]

Calculate your overhead rate (total annual overhead ÷ total billable hours). Add that to staff wages and direct costs (meals, rentals). That gives your break-even floor. Then compare with market rates and adjust for your mission.

[Casey]

The new rules apply to nonprofits too. Starting in 2026, most employer-provided meals, including working lunches, are no longer deductible as a business expense.
Yes, running it through payroll is the primary workaround. If the meal’s value is included in an employee’s taxable income and reported on their W-2, you can deduct it fully as compensation.

• This reply was modified 2 weeks, 6 days ago by  Casey.